Services

Corporate, Non-Profit, & Private Events

At Sara Walker Events, we provide the expertise to facilitate multiple event services. Our team is able to coordinate pre-party planning, timeline management, vendor selection and management, venue floor plans, menu creations, entertainment, travel needs, budgeting, guest list management and run of show. And we will do it all smoothly and with a smile.

Each event requires unique services. Below is a general list of our capabilities as your full-service event planner:

Pre-Event Planning

Coordinate meetings to establish the party’s overall look, theme & scope

Organize site visits for potential venue options

Develop a goal and giving triangle (for fundraisers)

Lead board members and/or committee members in development strategies and brainstorming sessions

Timeline Management

Establish a timeline for your event

Establish short and long-term timeline guideposts

Produce monthly reports of timeline status and exceptions

Create a combined install schedule with venue and vendors

Lead and manage on-site logistics

Event Planning

Work collaboratively with the client to establish the look & feel of the event

Assist in building event budget

Present idea boards for Client’s approval

Assist in vendor selection and management

Source and secure Rentals and Decor as needed (florist, linens, chairs, etc.)

Assist in sourcing and securing Catering team as needed

Source and secure favors and party gifts as needed

Source and secure any specialty vendors as needed (entertainment, A/V, photographer, etc.)

Create venue floor plans and party flow

Maintain mailing lists

Manage RSVP and guest list

Arrangements for tours and activities for out of town guests

Create comprehensive materials for guests as needed (timelines, itineraries event details, etc.)

Coordinate Bids & Negotiate Contracts

Venue

Rental Company

Audio Visual Company

Caterer

Florist

Photographer

Invitation Designer

Printers

Entertainment, including management of entertainment riders

Specialty Vendors

Coordinate travel needs (if any)

Budgeting

Coordinate all aspects of the budget, including oversight of the final budget

Manage payment schedules

Manage invoices

Provide monthly budget reports

Guest List Management

Assist in creating invitations and other needed printed materials

Coordinate meetings for printed material samples

Manage all mailing lists

Manage all replies and guest count

Fundraising Consulting

Explore new fundraising models

Assist in creating committee structures, roles, and expectations

Assist in leading committee meetings with volunteer committee

Build an understanding of prior budgets, guests lists, marketing efforts, and all other event details

Identify past trends, successes, and failures and make recommendations on improvements

Assist in identifying sponsorship opportunities and creating tiered benefit levels of giving

Social Media Planning & Management

Craft monthly editorial calendar to support special events and announcements

Manage social media posts and monitor site for questions and commentary

Assist in creating Facebook events

Create photo albums to highlight specific events, staff, etc.

Assist in following and engaging with profiles to initiate social media growth

 

 

 

 

 

 

 

 

Private

Private Sara Walker Events wants to help you plan that birthday party, social hour or special anniversary event. Whatever the personal occasion...

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Non-Profit

Non-Profit Fundraisers Fundraising events are not only tantamount to helping your organization reach its goals, but they are also a great way to...

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Corporate

Corporate Planning meetings and retreats requires an attention to detail and budgeting that Sara Walker Events has mastered. Let our team take...

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Weddings

Weddings We are your expert in full-service wedding planning and day-of event execution. Enjoy your Big Day and let Sara Walker Events take care...

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