Services

Corporate, Non-Profit, & Private Events

At Sara Walker Events, we provide the expertise to facilitate multiple event services. Our team is able to coordinate pre-party planning, timeline management, vendor selection and management, venue floor plans, menu creations, entertainment, travel needs, budgeting, guest list management and run of show. And we will do it all smoothly and with a smile.

Each event requires unique services. Below is a general list of our capabilities as your full-service event planner:

Pre-Event Planning

Coordinate meetings to establish the party’s overall look, theme & scope
Organize site visits for potential venue options
Develop a goal and giving triangle (for fundraisers)
Lead board members and/or committee members in development strategies and brainstorming sessions

Timeline Management

Establish a timeline for your event
Establish short and long-term timeline guideposts
Produce monthly reports of timeline status and exceptions
Create a combined install schedule with venue and vendors
Lead and manage on-site logistics

Event Planning

Assist in vendor selection & management
Coordinate meetings to select all rentals needed
Assist in caterer selection and coordinate tastings
Assist with selection of florist and coordinate meetings and samples
Assist in selecting and ordering party favors
Create venue floor plans and party flow
Assist in menu creation and specialty drinks
Arrangements for tours and activities for out of town guests
Create a run of show for the event
Coordinate meetings as needed

Coordinate Bids & Negotiate Contracts

Venue
Rental Company
Audio Visual Company
Caterer
Florist
Photographer
Invitation Designer
Printers
Entertainment, including management of entertainment riders
Specialty Vendors
Coordinate travel needs (if any)

Budgeting

Coordinate all aspects of the budget, including oversight of the final budget
Manage payment schedules and invoices
Provide monthly budget reports

Guest List Managment

Assist in creating invitations and other needed printed materials
Coordinate meetings for printed material samples
Manage all mailing lists
Manage all replies and guest count

 

 

 

 

 

 

 

 

Private

Private Sara Walker Events wants to help you plan that birthday party, social hour or special anniversary event. Whatever the personal occasion...

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Non-Profit

Non-Profit Fundraisers Fundraising events are not only tantamount to helping your organization reach its goals, but they are also a great way to...

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Corporate

Corporate Planning meetings and retreats requires an attention to detail and budgeting that Sara Walker Events has mastered. Let our team take...

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Weddings

Weddings We are your expert in full-service wedding planning and day-of event execution. Enjoy your Big Day and let Sara Walker Events take care...

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